The Little Bike Company Boosts Monthly Productivity by 20% with Matatika’s Streamlined Solution
The Background
Founded by Beth and Simon Timlett in 2012, The Little Bike Company offers high-quality, lightweight bikes for children. With a shop and warehouse in Hertfordshire, Beth and Simon’s passion for cycling led them to build a space where parents can explore top brands and find the right bike for their kids.
However, as the business grew, so did the need for a more efficient data management solution to support order processing, stock forecasting, and accurate financial reporting.
The Challenge: Data Management That Was Slowing Growth
As The Little Bike Company expanded, manually processing orders and reporting became time-consuming, with around 30 hours a month on:
Time-Consuming Reports: LBC’s team dedicated considerable time each month to creating daily build reports, retail sales reports for Sporting Insights, stock reorder forecasts, and account entries due to limitations with their existing system, Veeqo.
Inaccurate Data: Veeqo’s standard reporting was unable to produce accounting entries for The Little Bike Company’s general ledger, affecting financial accuracy and compliance.
Complex VAT Management: Issues with VAT compliance, especially order line categorisation, added further challenges.
This inefficiency represented nearly 20% of monthly working hours, hindering growth and focus on customer service. LBC needed a data solution that would reduce manual tasks, enhance reporting accuracy, and support business growth.
The Solution: Automating Data and Streamlining Processes
Matatika provided The Little Bike Company with a tailored data solution that automated and streamlined key processes:
Automated Data Collection: Matatika’s solution integrated with sales orders in Veeqo to automate the daily open orders and monthly Sporting Insights reports.
Accurate Accounting Entries: Matatika created a single source of truth, with the sales reports, automated ledger entries, and compliance checks all utilising the same base data. This improved financial accuracy and reduced manual intervention.
Enhanced VAT Compliance: Addressed VAT application issues for seamless reporting.
With these processes now fully automated, The Little Bike Company can manage data more efficiently, enabling more accurate, compliant reporting.
“We now have reliable, automated reporting that saves us hours every month. The Matatika team has been incredibly helpful and responsive, making it easy for us to focus on growing our business and serving our customers without worrying about data hassles.”
Simon Timlett, Co-Founder, The Little Bike Company
Result: Increased Efficiency and 20% Productivity Boost
Since implementing Matatika’s solution, The Little Bike Company has seen significant improvements:
30 Hours Monthly Savings: Automated reporting delivered a 20% productivity increase, allowing more time for strategic growth.
Improved Data Accuracy: Automation minimised errors in stock forecasting and financial reporting.
Enhanced Compliance: VAT compliance is now seamlessly integrated into daily operations, ensuring accuracy and reducing risk.
Matatika simplifies data management, saving time and enabling growth.